Canberra college de-risks information management and strengthens compliance with Castlepoint

Radford College introduces Castlepoint to create single view of sensitive data and PII, forming a baseline for its information management framework

Canberra, Australia – July 18, 2023 – Castlepoint Systems has announced that Canberra’s Radford College has implemented Castlepoint’s explainable AI (XAI) platform to underpin its information management and governance framework, allowing the school to remain compliant with industry regulations and reduce risk as it executes on its Digital On Demand strategy.

Radford College is the second largest K-12 school in the Australian Capital Territory (ACT). It enrols about 2,200 students per year and employs 300 full time stuff plus up to 200 part time coaches and contractors. The College introduced the Castlepoint platform to automate and de-risk the management of significant volumes of sensitive data and personally identifiable information (PII) in its custodianship.

David Perceval, COO, Radford College

“The objective of Digital On Demand was to determine what information we have, what we need to keep, how to categorise and sentence it, what should be destroyed, and how to dispose of it sensibly,” said David Perceval, Chief Operations Officer at Radford College. “We engaged an independent consultant to determine the most suitable method for achieving this, and after evaluating various options, Castlepoint stood out as the most viable and effective.”

The College is using Castlepoint to maintain a single, unified view of data stored in its school management system, Synergetic, as well as Microsoft SharePoint files and shared datasets and repositories. The Castlepoint platform gives Radford College the ability to automatically index, search and control information, deduplicates and flags data for disposal, and enables access controls. Minimising the volume and type of information the College stores also dramatically reduces the school’s risk profile.

“We previously relied on archiving through various registers in Microsoft Word and spreadsheets, with files placed in off-site storage – often never recalled or required again,” said Perceval. “Bringing Castlepoint into the fold gave us a systemic, policy and process-based approach to information management. This reduces risk, saves time and money as we can reduce the cost of storage space, and makes us confident we are compliant with records management principles and our own policies, and meeting our obligations under the ACT Education Act.”

Radford College’s new information management practices will prove especially beneficial as it takes its paper files – many of which have been stored for decades – online. Castlepoint will also help the College rapidly respond to information requests, including those pertaining to legal processes, workers compensation, and building claims, for example.

Rachael Greaves, Co-Founder and CEO at Castlepoint, said, “Schools – particularly those with communities as large as Radford College’s – hold significant amounts of student, parent, and teacher information, alongside extensive operational data. Much of the information that needs to be retained on the network is highly sensitive or personal to stakeholders. The extension of the College’s formal information management practices, powered by Castlepoint’s Explainable AI, ensures Radford College has a centralised view of its records so it can apply the right rules around their access, and destroy sensitive and obsolete data that it is no longer required to retain. Radford is a trusted institution and is known for its commitment to its students. Protecting and preserving their records is a key part of this mission.”

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About Castlepoint Systems

Castlepoint Systems' powerful AI-driven platform is the intersection between cybersecurity and data governance. It is the only solution using ethical AI to unlock information management, eDiscovery, governance, risk, and compliance solutions for the fastest, easiest way to find, manage, protect, and de-risk all of an organisation’s information in a single interface. Founded in 2012 in Australia, the multi-award-winning solution allows governance and risk teams to have a complete view across the whole environment and optimise investment in security, eDiscovery, and compliance processes. With offices in Australia, UK and USA, Castlepoint’s scalable and transparent AI enables organisations to safeguard communities and people from data mismanagement and risk.